CHAPTER 4.1. ACCOUNTING SYSTEM FOR LOCAL ROADS AND STREETS
IC 8-17-4.1
Chapter 4.1. Accounting System for Local Roads and Streets
IC 8-17-4.1-1
Application of chapter; governing body
Sec. 1. (a) This chapter applies to:
(1) all counties; and
(2) municipalities with a population of at least twenty thousand
(20,000).
(b) As used in this chapter, "governing body" means the county
executive, the city executive, or the town legislative body.
(Formerly: Acts 1971, P.L.103, SEC.1.) As amended by Acts 1981,
P.L.44, SEC.8; P.L.86-1988, SEC.115.
IC 8-17-4.1-2
Records
Sec. 2. The governing body of every county and municipality shall
set up and maintain an adequate system of records as prescribed by
the state board of accounts, for their departments having road and
street responsibilities.
(Formerly: Acts 1971, P.L.103, SEC.1.) As amended by P.L.86-1988,
SEC.116.
IC 8-17-4.1-3
Development of adequate system
Sec. 3. The state board of accounts shall develop systems of
records for every county and municipality to maintain. The records
shall be adequate (considering the anticipated number and type of
transactions relating to roads and streets) to show the sources and
amount of receipts and expenditures of the department, the purpose
of the expenditures, and an accounting of all funds.
(Formerly: Acts 1971, P.L.103, SEC.1.) As amended by P.L.86-1988,
SEC.117.
IC 8-17-4.1-4
Additional records
Sec. 4. The state board of accounts may require additional records
to be kept by every county and municipality to adequately reflect the
financial and material condition of the department.
(Formerly: Acts 1971, P.L.103, SEC.1.) As amended by P.L.86-1988,
SEC.118.
IC 8-17-4.1-5
Annual operational report
Sec. 5. The governing body shall prepare by April 15 of each year
an operational report for the prior calendar year of the department
within the county or municipality that has road and street
responsibilities.
(Formerly: Acts 1971, P.L.103, SEC.1.) As amended by P.L.86-1988,
SEC.119; P.L.173-2003, SEC.10.
IC 8-17-4.1-6
Contents of report
Sec. 6. This report shall be prepared on forms prescribed by the
state board of accounts and must disclose all information considered
necessary by the state board of accounts to reflect the financial
condition and operations of the department.
(Formerly: Acts 1971, P.L.103, SEC.1.) As amended by P.L.86-1988,
SEC.120; P.L.173-2003, SEC.11.
IC 8-17-4.1-7
Filing report
Sec. 7. The annual operational report must be completed and a
copy filed with the state board of accounts, the governing body, and
the department by June 1 following the operational report year. The
department shall make the report available to the public.
(Formerly: Acts 1971, P.L.103, SEC.1.) As amended by Acts 1980,
P.L.74, SEC.302; P.L.86-1988, SEC.121; P.L.173-2003, SEC.12.
IC 8-17-4.1-8
Certified list of complying counties and municipalities; withholding
funds
Sec. 8. (a) On March 1 following the operational report year, the
state board of accounts shall prepare a certified list of counties and
municipalities that have complied with this chapter.
(b) The auditor shall withhold the distribution of motor vehicle
highway account funds from any county or municipality not
appearing on the state board of accounts certified list until its annual
operational report is certified.
(Formerly: Acts 1971, P.L.103, SEC.1.) As amended by P.L.86-1988,
SEC.122.
IC 8-17-4.1-9
Distribution to municipalities
Sec. 9. The record system provided herein shall be distributed
with an explanation by the state board of accounts to the
municipalities in adequate time for the municipalities to use the
system to keep a record beginning with the 1972 calendar year.
(Formerly: Acts 1971, P.L.103, SEC.1.)