7 - Proposals for department printing.

§  7.  Proposals  for  department printing.   1. The several officers,  institutions and departments of the state shall, as and when required by  the commissioner, transmit to the commissioner an  estimate  in  writing  showing  in detail all printing required for such office, institution or  department and containing such information with regard thereto as  shall  be  required  by  the  rules  and regulations of said commissioner. Said  commissioner shall give notice to prospective bidders, that he will on a  day named therein, receive  sealed  proposals  for  department  printing  provided  to  be  furnished  under this chapter, pursuant to one or more  contracts, in accordance with classifications made by the  commissioner,  the  same  to be furnished as prescribed by law for the period specified  in the proposal. Said commissioner shall prepare specifications for  all  department  printing to be contracted for and shall invite all bids upon  specifications, and shall let all contracts  upon  such  specifications,  and  such  specifications  shall  be  a part of each said contract. Such  specifications, when prepared, shall be filed  in  the  office  of  said  commissioner  and  shall  be  open  to  inspection  at  all  times.  The  commissioner may reject all bids submitted to him if in his opinion  the  lowest bid is excessive.    2.  The  specifications for such department printing must set forth in  such detail as will adequately  inform  the  proposing  bidders  of  the  nature,   kind,   quality   and   quantity   thereof.   Copies  of  such  specifications shall be delivered to all bona fide applicants  therefor.  The  said  specifications  shall  also  provide  that  the bidders shall  present their proposals in detail, bidding upon the  several  items  set  forth  in  the  specifications  and  shall  be  in accordance with those  established pursuant to section one  hundred  sixty-four  of  the  state  finance law.    3.  At  the time when and at the place where bids are advertised to be  received in the manner herein provided, the commissioner shall  publicly  open the bids received and record them without any change, correction or  addition whatever.    4.  No  bids  shall be withdrawn or canceled, but the commissioner may  reject any bids which do not conform to his rules and  regulations,  and  may  reject  all  bids and again advertise for bids in the manner herein  provided if in his opinion the interests of the state will  be  promoted  thereby.    5.  Every  bid received must be a sealed bid, and the commissioner may  require adequate guaranty that bidder will enter into the contract if it  shall be awarded to him. Notice of  the  requirement  of  such  guaranty  shall  be embodied in the public notice of such letting, and such notice  shall also require, and each contract shall provide, for the giving of a  bond in such manner as the commissioner shall prescribe, conditioned for  the faithful performance of the contract.    6. Each contract when awarded shall be executed in duplicate  and  one  duplicate  original  thereof  shall  be forthwith filed in the office of  said commissioner and the other  duplicate  original  thereof,  together  with  bond,  if required, accompanying said contract, shall be forthwith  filed in the office of the comptroller of the state.    7. Separate contracts may be made at any  time  for  any  article  not  specifically mentioned in the contract or contracts.