11-18 Recorder

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CHAPTER 11-18RECORDER11-18-01. Recorder's duties - Recording and filing instruments - Abstracts. Therecorder shall:1.Keep a full and true record, in proper books or other storage media provided for that purpose, of each patent, deed, mortgage, bill of sale, security agreement, judgment, decree, lien, certificate of sale, and other instrument required to be filed or admitted to record, if the person offering the instrument for filing or recording pays to the recorder the fees provided by law for the filing or recording.2.Endorse upon each instrument filed with the recorder for record or otherwise the date and the hour and minute of the day of the filing or recording.3.When the instrument is recorded or filed, endorse on the instrument the book and page or document number, the date, and the hour and minute of the date when it was recorded or filed with the recorder.4.Prepare a security agreement abstract whenever any person requests the agreement and pays the required fee.5.Furnish upon written or telephonic request to persons the information contained in financing statements filed to perfect a security interest pursuant to chapter 41-09 when the collateral is farm products, and to provide written confirmation of the oral information provided upon receipt of a fee which shall be the same as for recording that instrument.11-18-01.1. Recorder to be substituted for register of deeds. Whenever the term"register of deeds" appears in the North Dakota Century Code, the term "recorder" or "county recorder", whichever is appropriate, must be substituted therefor.The recorder must besubstituted for, take any actions previously taken by, and perform all duties previously performed by the register of deeds.11-18-02. Recorder not to record certain instruments unless they bear auditor'scertificate of transfer. Except as otherwise provided in section 11-18-03, the recorder shall refuse to receive or record any deed, contract for deed, plat, replat, patent, auditor's lot, or any other instrument that changes the current property description unless there is entered thereon a certificate of the county auditor showing that a transfer of the lands described therein has been entered and that the delinquent and current taxes and delinquent and current special assessments against the land described in such instrument have been paid, or if the land has been sold for taxes, that the delinquent taxes and special assessments have been paid by sale of the land, or that the instrument is entitled to record without regard to taxes. The recorder may not record any deed for property on which the county auditor has determined that there is an unsatisfied lien created under section 57-02-08.3.11-18-02.1.Duty of recorder to notify county auditor of certain transactions -Correction of tax rolls by county auditor. The recorder shall notify the county auditor of the filing of deeds, patents, plats, and vacations of plats, streets, or roads at the time such documents are filed in the recorder's office. The county auditor shall correct the tax rolls and any other records in the auditor's office in order that the auditor's records will be current for the purpose of the preparation of real property assessment books.11-18-02.2.Statements of full consideration to be filed with state board ofequalization or recorder - Procedure - Secrecy of information - Penalty.1.Any grantee or grantee's authorized agent who presents a deed in the office of the county recorder shall certify on the face of the deed any one of the following:Page No. 1a.A statement that the grantee has filed a report of the full consideration paid for the property conveyed with the state board of equalization.b.A statement that the grantee has filed a report of the full consideration paid for the property conveyed with the recorder.c.A statement of the full consideration paid for the property conveyed.d.A statement designating one of the exemptions in subsection 7 which the grantee believes applies to the transaction.2.Any party who presents an affidavit of affixation to real property of a manufactured home in the office of the county recorder in accordance with section 47-10-27 and who acquired the manufactured home before the affixation of the manufactured home to the real property shall either contain in or present in addition to the affidavit of affixation any one of the following:a.A statement that the party has filed with the state board of equalization a report of the full consideration paid for the manufactured home before the affixation.b.A statement that the party has filed with the recorder a report of the full consideration paid for the manufactured home before the affixation.c.A statement of the full consideration paid by the party for the manufactured home before the affixation.3.The recorder may not record any deed unless the deed contains one of the statements required by subsection 1 or record any affidavit of affixation unless the affidavit contains or is accompanied by one of the statements required by subsection 2.4.The recorder shall accumulate and at least monthly forward to the state board of equalization a report containing the information filed in the recorder's office pursuant to subsection 1 or subsection 2.5.The state board of equalization shall prescribe the necessary forms for the statements and reports to be used in carrying out this section, and the forms must contain a space for the explanation of special circumstances that may have contributed to the amount of the consideration.6.For purposes of subsection 1, the word "deed" means an instrument or writing whereby any real property or interest therein is granted, conveyed, or otherwise transferred to the grantee, purchaser, or other person, except any instrument or writing that transfers any ownership in minerals or interests in minerals underlying land if that ownership has been severed from the ownership of the overlying land surface or any instrument or writing for the easement, lease, or rental of real property or any interest therein.7.This section does not apply to deeds transferring title to the following types of property, or to deeds relating to the following transactions:a.Property owned or used by public utilities.b.Property classified as personal property.c.A sale when the grantor and the grantee are of the same family or corporate affiliate, if known.d.A sale that resulted as a settlement of an estate.Page No. 2e.All sales to or from a government or governmental agency.f.All forced sales, mortgage foreclosures, and tax sales.g.All sales to or from religious, charitable, or nonprofit organizations.h.All sales when there is an indicated change of use by the new owners.i.All transfer of ownership of property for which is given a quitclaim deed.j.Sales of property not assessable by law.k.Agricultural lands of less than eighty acres [32.37 hectares].l.A transfer that is pursuant to a judgment.8.The state board of equalization shall guard the secrecy of information contained on statements filed with the board under subsection 1 or subsection 2, and any information contained on statements and any information provided by local officials must be limited to data necessary to perform official duties and may not include the names of any grantors or grantees to deeds or of any parties to affidavits of affixation. Any reports made available to the public must be made in a manner that will not reveal the names of any grantors, grantees, or parties. The recorder shall guard the secrecy of information contained on reports filed in the recorder's office under subdivision b of subsection 1 or subdivision b of subsection 2.9.Any person that, in the statements provided for in subsection 1 or subsection 2, willfully falsifies the consideration paid for the transferred real property or the manufactured home, as applicable, or interest therein or that falsely certifies that the person has filed a report of full consideration with the state board of equalization is guilty of a class B misdemeanor.11-18-03.Instruments entitled to record without regard to taxes.The followinginstruments may be recorded by the recorder without the auditor's certificate referred to in section 11-18-02:1.A sheriff's or referee's certificate of sale on execution or on foreclosure of a mortgage.2.A mineral deed conveying oil, gas, and other minerals in or under the surface of lands.3.A personal representative's deed or any document terminating joint tenancy or a life estate or any judgment or decree affecting title to real estate, which must be presented to the auditor's office prior to being placed of record in order to allow the auditor to make such changes in the tax rolls of the auditor's office as may be necessary.4.Any deed conveying to the state, or to any political subdivision or municipal corporation thereof, any right of way for use as a public street, alley, or highway.5.Any plat, replat, or auditor's lot accompanied by a resolution requesting the recording of the plat, replat, or auditor's lot by the governing body of a political subdivision.6.A statement of succession in interest to minerals deemed to be abandoned under chapter 38-18.1.Page No. 311-18-04. Seal of recorder. The recorder shall maintain a seal and make an impressionof the same upon each instrument to which the recorder attaches the recorder's official signature. The seal shall bear the following inscription: Recorder of _________________ County.11-18-05. Fees of recorder. The recorder shall charge and collect the following fees:1.For recording an instrument affecting title to real estate:a.Deeds, mortgages, and all other instruments not specifically provided for in this subsection, ten dollars for the first page and three dollars for each additional page. In addition, for all documents recorded under this section that list more than five sections of land, a fee of one dollar for each additional section listed which is to be recorded in the tract index. Three dollars of the fee collected for the first page of each instrument recorded under this subdivision must be placed in the document preservation fund.(1)"Page" means one side of a single legal size sheet of paper not exceeding eight and one-half inches [21.59 centimeters] in width and fourteen inches [35.56 centimeters] in length.(2)The printed, written, or typed words must be considered legible by the recorder before the page will be accepted for recording.(3)Each real estate instrument must have a legal description considered to be adequate by the recorder before such instrument will be accepted for recording.(4)A space of at least four inches by three and one-half inches [10.16 by 8.89 centimeters] square must be provided on the first or last page of each instrument for the recorder's recording information.If recordinginformation can only be placed on the reverse side of an instrument, an additional page charge must be levied.b.Instrumentssatisfying,releasing,assigning,subordinating,continuing,amending, or extending more than one instrument previously recorded in the county in which recording is requested, ten dollars for the first page and three dollars for each additional page plus three dollars for each such additional document number or book and page. In addition, for all documents recorded under this section which list more than five separate sections of land, a fee of one dollar for each additional section listed which is to be recorded in the tract index. Three dollars of the fee collected for the first page of each instrument recorded under this subdivision must be placed in the document preservation fund.c.Plats, irregular tracts, or annexations, ten dollars for one lot plus ten cents for each additional lot, with the exception of auditor's lots which must be a single charge of seven dollars.d.All instruments presented for recording after June 30, 2001, must contain a one-inch [2.54-centimeter] top, bottom, or side margin on each page of the instrument for the placement of computerized recording labels. An instrument that does not conform to this margin requirement may be recorded upon payment of an additional fee of ten dollars.2.For filing any non-central indexing system instrument, ten dollars.3.For making certified copies of any recorded instrument or filed non-central indexing system instrument, the charge is five dollars for the first page and two dollars for each additional page. For making a noncertified copy of any recorded instrument orPage No. 4filed non-central indexing system instrument, a fee of not more than one dollar per instrument page.4.For filing, indexing, making, or completing any statement, abstract, or certificate under the Uniform Commercial Code central filing data base, the computerized central notice system or the computerized statutory liens data base, for receiving printouts, and for other services provided through the computerized system, the fee is the same as that provided in sections 41-09-96 and 54-09-11.5.The recorder may establish procedures for providing access for duplicating records under the recorder's control.Such records include paper, photostat, microfilm,microfiche,andelectronicorcomputer-generatedinstrumentscreatedbygovernmental employees.6.Duplicate recorders' records stored offsite as a security measure are not accessible for reproduction.11-18-05.1. Additional recording fees - Severed mineral interests. 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11-18 Recorder