31A-23a-803 - Books and records -- Reinsurance intermediary-broker.
31A-23a-803. Books and records -- Reinsurance intermediary-broker.
(1) For at least 10 years after expiration of each contract of reinsurance transacted by thereinsurance intermediary-broker, he will keep a complete record for each transaction showing:
(a) the type of contract, limits, underwriting restrictions, classes or risks, and territory;
(b) the period of coverage, including the effective and expiration dates, cancellationprovisions, and notice required of cancellation;
(c) reporting and settlement requirements of balances;
(d) the rate used to compute the reinsurance premium;
(e) the names and addresses of assuming reinsurers;
(f) the rates of all reinsurance commissions, including the commissions on anyretrocessions handled by the reinsurance intermediary-broker;
(g) related correspondence and memoranda;
(h) proof of placement;
(i) details regarding retrocessions handled by the reinsurance intermediary-broker,including the identity of retrocessionaires and percentage of each contract assumed or ceded;
(j) financial records including premium and loss accounts; and
(k) when the reinsurance intermediary-broker procures a reinsurance contract on behalfof a licensed ceding insurer:
(i) directly from any assuming reinsurer, written evidence that the assuming reinsurer hasagreed to assume the risk; or
(ii) if placed through a representative of the assuming reinsurer, other than an employee,written evidence that the reinsurer has delegated binding authority to the representative.
(2) The insurer will have access and the right to copy and audit all accounts and recordsmaintained by the reinsurance intermediary-broker related to its business in a form usable by theinsurer.
Renumbered and Amended by Chapter 298, 2003 General Session